Board Minutes February 2017

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These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

EBC Board Meeting Minutes for (month)(year)

Board meetings are open to the EBC members and the public.

  • Location: room 113 Education South, University of Alberta
  • Start Time: 6:30pm

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

  • Meeting Chair: Geoff Hansen
  • Minute-taker: Michael
  • Food by:
  • Board attendance: Adrian, Nancy, Alexis, Jeff, Jeremy, Jonathan, Jasmine
  • Staff attendance:
  • Regrets:
  • Absent:
  • Guests:

Call to Order

  • Meeting called to order by Geoff at 6:35 pm.

Logistics for Next Meeting

  • Date: March 13th
  • Location: Room 113 Education South
  • Chair:
  • Minute-taker: Derek
  • Food by:

Approval of Agenda, Minutes, Reports (5 min)

MOTION
To approve this February agenda, the January 2017 minutes, and reports as presented below.

Moved: Jonathan
Seconded: Nancy
Aye No Abstain
9 0 0

Carried

Questions on Charitable Status report: did CS approve their finances, Dan will provide. They were approved prior to getting status. Jasmine asked about why only ESA, and suggested it could be a pilot and extended to other faculties or groups. Question about Finances, bookkeeper putting in lots of hours? Jeff will meet with her to make sure she has everything she needs and engage with her on including salaries and other questions. Probably due to her being new. Jonathan and Chris to attend in person or on phone. Comment by Nancy about timing of reports, all in but need more time for board members to be read.

President's Report - Jon

Treasurer's Report - Geoff

Executive Director's Report - Chris

  • [ED Report (Month) (Year)]

H.R. Committee Report - Nancy

Policy Committee Report - Dan

  • [Policy Committee Report (Month) (Year)]

Strategic Planning Committee Report - Derek

Finance Committee Report -

Membership Committee Report -

  • [Strategic Planning Committee Report (Month) (Year)]

Current Business

Business Item 1: OHS Policy (10 min)

Nancy distributed a boilerplate document in draft from provincial requirements. Keep safe, everyone accountable. May have to change performance requirements re: responsibility of ED Biggest challenge with Dan is too much information and all ten steps. Asking for approval of this today with some changes. Second piece is hazard assessment nights, Monday 02-27 BWN, Tuesday 02-28 BWS, more people the better. Adrian sent Chris a blurb but haven’t seen an email back. Nancy to follow up with Chris on communication for this; and snacks. After that, look at hazard assessment, going baby steps Question: how many people are helpful? Will work in pairs, more the better e.g. 20. Discussion notes: Review policy document for OHS program Tweaks to signing authority including board and ED; wording re: ED


MOTION
To approve the policy as it stands

Moved: Jeremy
Seconded: Jonathan
Aye No Abstain
9 0 0

Carried
  • Action Items: name will ____ by (date).

New Business

New Business Item 1: New Director Appointment - Alexey Kalinin (all - 5 min)

  • Discussion notes:
MOTION
To ratify the nomination of Alexey Kalinin and appoint Mr. Kalinin to the EBC Board of Directors.

Moved: Jonathan
Seconded: Adrian
Aye No Abstain
9 0 0

Carried
  • Action Items: name will ____ by (date).

New Business Item 2: MEC Grant and BWN Theft update, Jonathan (5 min)

  • Discussion notes:
    • $6,000 with an additional credit for Spoke material purchased at MEC!

Jonathan will communicate with Chris and Molly how to acknowledge


In Camera Session

MOTION
To go in camera.

Moved: Jasmine
Seconded: Nancy
Aye No Abstain
9 0 0

Carried
  • Please list how long you believe your topic will take to discuss:
    • (45 min)


MOTION
To close the in camera discussion.

Moved: Nancy
Seconded: Jeremy
Aye No Abstain
9 0 0

Carried

Adjournment

MOTION
To adjourn the meeting at 9:00 pm.

Moved: Jonathan
Seconded: Nancy
Aye No Abstain
9 0 0

Carried